In the spirit of the upcoming holidays, we’re sharing this Sample Email to Announce Holiday. This handy resource provides customizable email templates to help you communicate holiday closures and schedules to your colleagues, clients, and customers. Feel free to edit it to suit your needs and make sure to check out the additional examples for more inspiration.
Crafting an Effective Holiday Announcement Email
The holiday season is a time for joy, celebration, and spending quality time with loved ones. It’s also a time when businesses need to communicate important information about holiday hours, closures, and special promotions to their customers. A well-crafted holiday announcement email can help you do just that in a clear, concise, and engaging way.
Subject Line
The subject line is the first thing your customers will see, so make sure it’s clear, concise, and attention-grabbing. Keep it short and sweet, and avoid using all caps or exclamation marks. Some examples of effective holiday subject lines include:
- “Ho! Ho! Ho! We’re Closed for Christmas”
- “Happy Holidays from [Your Company Name]”
- “Save Big This Holiday Season”
Body of the Email
Once you’ve grabbed your customers’ attention with a compelling subject line, it’s time to deliver the goods in the body of the email. Here are some key points to include:
- Holiday Hours: Clearly state your business’s holiday hours, including any special hours or closures.
- Holiday Promotions: If you’re running any holiday promotions, be sure to mention them in your email. This could include discounts, free shipping, or gift-with-purchase offers.
- Holiday Message: Take a moment to thank your customers for their business and wish them a happy holiday season. This is a great way to build goodwill and keep your customers coming back.
Design and Formatting
The design and formatting of your holiday announcement email is also important. Here are a few tips:
- Keep it simple: Don’t overload your email with too much text or images. Stick to a clean, easy-to-read design that highlights the most important information.
- Use holiday-themed colors and graphics: This will help create a festive atmosphere and get your customers in the holiday spirit.
- Test your email before sending it: Make sure your email displays correctly on different devices and email clients.
Timing
The timing of your holiday announcement email is also important. Here are a few things to keep in mind:
- Send your email early: Give your customers plenty of time to plan their holiday shopping and activities.
- Send a reminder email a few days before the holiday: This will help ensure that your customers don’t forget about your holiday hours or promotions.
Conclusion
By following these tips, you can craft a holiday announcement email that is informative, engaging, and effective. This will help you keep your customers informed, build goodwill, and boost your holiday sales.
Professional, Friendly Holiday Announcement Emails
New Year’s Day Holiday Announcement
Dear Team,
New Year’s Day is upon us, and we are excited to wish you a happy and prosperous holiday! As a reminder, our office will be closed on Monday, January 1, 2024, in observance of the holiday. We will resume normal business hours on Tuesday, January 2, 2024.
We appreciate your hard work and dedication, and we hope you all enjoy the holiday with your loved ones. Best wishes for a wonderful start to the new year!
Thanksgiving Holiday Announcement
Dear Colleagues,
As we approach the Thanksgiving holiday, we would like to take this opportunity to express our gratitude for your dedication and hard work. We are grateful for the contributions you make to our company, and we are proud to work alongside each of you.
In observance of the Thanksgiving holiday, our office will be closed on Thursday, November 23, 2023, and Friday, November 24, 2023. We will resume normal business hours on Monday, November 27, 2023.
We wish you a safe and enjoyable holiday with your family and friends. Happy Thanksgiving from all of us at [Company Name]!
Christmas Holiday Announcement
Dear [Recipient],
We hope this email finds you in good spirits and ready to celebrate the joyous occasion of Christmas. It’s the time of year when we come together with our loved ones, exchange gifts, and create lasting memories.
We recognize the importance of this special time and want to inform you that our organization will be observing the Christmas holiday on the following dates:
- December 25, 2023 (Christmas Day)
- December 26, 2023 (Boxing Day)
Our office will be closed on these days to allow our employees to celebrate the holiday with their families and recharge for the upcoming year.
We take this opportunity to extend our sincere gratitude for your ongoing support and dedication throughout the year. Your contributions have made a significant impact on our success, and we couldn’t have achieved it without you.
From all of us at [Company Name], we wish you and your loved ones a Merry Christmas and a happy holiday season. May this joyous occasion bring you peace, happiness, and cherished memories.
Memorial Day Holiday Announcement
To All Staff,
We are writing to inform you that the office will be closed on Monday, May 29, 2023, in observance of Memorial Day. We will resume normal business hours on Tuesday, May 30, 2023.
Memorial Day is a day to honor and remember the men and women who have died while serving in the United States Armed Forces. We hope that you take this opportunity to reflect on their sacrifice and spend time with your family and friends.
We appreciate your understanding and cooperation.
Easter Holiday Announcement
To Whom It May Concern,
We wanted to inform you that our offices will be closed on Friday, April 7, 2023, and Monday, April 10, 2023, in observance of the Easter holiday. We will resume normal business operations on Tuesday, April 11, 2023.
We hope you have a safe and enjoyable holiday with your loved ones! Should you need immediate assistance, please email us at [email address]. We will do our best to respond to your inquiries as soon as possible.
Thank you for your understanding.
Labor Day Holiday Announcement
Dear All Employees,
This is a friendly reminder that the office will be closed on Monday, September 4, 2023, in observance of Labor Day. We will reopen for business on Tuesday, September 5, 2023, at our regular time.
Labor Day is a federal holiday in the United States dedicated to the social and economic achievements of American workers. It is a day to celebrate the contributions that workers have made to the strength, prosperity, and well-being of our country.
We hope that you will take this opportunity to relax and enjoy the holiday with your family and friends.
Independence Day Holiday Announcement
To All Staff,
We are writing to let you know that our offices will be closed on Tuesday, July 4, 2023, in observance of Independence Day. We will reopen for business on Wednesday, July 5, 2023, at our regular time.
Independence Day, also known as the Fourth of July, is a federal holiday in the United States commemorating the signing of the Declaration of Independence on July 4, 1776. It is a day to celebrate the birth of our nation and the freedoms that we enjoy as Americans.
We hope that you will take this opportunity to enjoy the holiday with your family and friends. Please note that our customer support team will be unavailable during this time. For urgent inquiries, please email us at [email address], and we will respond as soon as possible.
Sample Email to Announce Holiday
When sending an email to announce a holiday, it’s important to make sure that the message is clear, concise, and informative. Here are some tips for writing an effective holiday announcement email:
Subject Line:
- Keep the subject line short and to the point, such as “Holiday Closure” or “Office Closed for Christmas”.
- Avoid using vague or confusing language, such as “Important Announcement” or “Company News”.
Body of the Email:
- Start the email with a warm greeting, such as “Hello team” or “Dear colleagues”.
- Clearly state the dates of the holiday and the hours that the office will be closed. Specify the start and end time of the holiday, as well as any special arrangements that need to be made.
- Provide any additional information that employees may need to know, such as instructions for accessing email or phone messages during the holiday period.
- Thank your employees for their understanding and wish them a happy holiday.
Formatting:
- Use clear and easy-to-read fonts and colors.
- Keep the email concise and to the point, avoiding unnecessary details.
- Use bullet points or numbered lists to make it easy for employees to scan the email quickly.
Review and Send:
- Proofread the email carefully for any errors in grammar or spelling.
- Make sure that all the important information is included and that the email is clear and easy to understand.
- Send the email to the appropriate employees and make sure to include any necessary attachments.
FAQs about Sample Email to Announce Holiday
What is the purpose of a holiday announcement email?
A holiday announcement email is sent to employees to inform them about upcoming holidays and any related changes to their work schedules.
What information should be included in a holiday announcement email?
A holiday announcement email should include the following information: the dates of the holiday, the hours of operation during the holiday, any closures or changes to services, and any special events or activities planned for the holiday.
How can I make my holiday announcement email more engaging?
You can make your holiday announcement email more engaging by using visuals, such as images or videos, and by including personal messages from company leaders or employees.
How far in advance should I send a holiday announcement email?
You should send a holiday announcement email at least two weeks in advance, so that employees have enough time to plan their schedules and make any necessary arrangements.
What should I do if I need to change the holiday schedule after I have already sent the announcement email?
If you need to change the holiday schedule after you have already sent the announcement email, you should send a follow-up email to employees as soon as possible. The follow-up email should explain the changes and apologize for any inconvenience caused.
What are some best practices for writing a holiday announcement email?
Some best practices for writing a holiday announcement email include using a clear and concise subject line, keeping the email brief and to the point, and using a positive and upbeat tone.
What resources are available to help me write a holiday announcement email?
There are many resources available to help you write a holiday announcement email, including templates, examples, and tips. You can find these resources online or by contacting your human resources department.
Well, That’s a Wrap!
Thanks for taking the time to read our blog post on how to write a holiday announcement email. We hope you found it helpful and informative. If you have any questions, please don’t hesitate to contact us. In the meantime, be sure to check back often for new posts on all things business communication. Until next time, happy holidays and happy writing!